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Early Alert System

The Early Alert System is a campus-wide effort to identify undergraduates students including CAPE needing assistance from academic and student services. The Early Alert System is designed for faculty and staff to identify students early in the second and 7th week of a semester who need assistance due to academic performance, class participation, and/or behavioral issues. The Early Alert System should not just be sent after mid-terms.

The Early Alert Retention (E.A.R.) form will be provided through Google forms. The Early Alert Retention Google formis an active real time and time-stamped document for all designated partners. After an alert has been received in regards to a student, responders have 24 hours to make contact with student.

The following steps will be completed: 

  1. Once an alert is received in the Office of Academic Success, the student will have an Academic Success hold placed in their Bear portal notifying them to seek assistance immediately.
  2. For on-campus students, assigned Residence Life Staff will be notified of an alert and make initial contact with student.
  3. Students must report to the Office of Academic Success to complete an Academic Recovery Plan addressing barriers effecting academic performance.
  4. Individuals submitting the alert will be notified of the student’s status within 2 days of the submission of the alert.
  5. Faculty complete a survey to determine if intervention was effective.
  6. An assessment of response time and intervention will be completed to determine effectiveness by support staff. 

Continued Support for Students

The student’s academic advisors will set-up an appointment and recommend helpful resources for improvement. These resources will include: 

Students should speak with their instructors, take advantage of support resources, and use the Early Alert System as a wake-up call, if needed. Students in the Early Alert System are identified by their class instructors for reasons such as but not limited to:

  • Poor class attendance
  • Low test scores
  • Missing, incomplete, or poorly completed homework assignments
  • Personal/ Behavior Issues
  • Change in Demeanor