Skip Navigation

Graduation Clearance Process

The final week of clearance is May 2-6, 2016

As you make final preparations for completing your academic tenure at Shaw University, please be reminded of the Graduation Clearance Process for all prospective graduates.  Listed below are the steps you must complete before your diploma package is distributed to you.  Additionally, deadlines for completing the graduation clearance process and degree conferral dates are included.

Step Office Location Purpose
1 Library 
James E. Cheek Learning Resource Center, 1st Floor To ensure that all library holdings have been returned.
To ensure that all outstanding library fines have been paid.
2 Campus Security 
University Graphics Building, 1st Floor To ensure that all outstanding fines or parking tickets have been paid.
3 Experiential Learning and Career Development 
Dorothy Cowser Yancy Bldg. Ste #222
To complete the Registration Form, click here.
4 Financial Aid 
Debnam Hall, 1st Floor To ensure that all exit loan counseling has been completed, as applicable.

Student Accounts  
Main Number:

Ms. Davis:

Tyler Hall, 1st Floor To ensure that there is no outstanding balance owed to Shaw University.
6 Alumni Relations and Planned Giving 
Estey Hall, 2nd Floor, Room 202   To complete the graduate contact form
Office of Strategic Planning 
Institutional Research and 
Effectiveness (OSPIRE) 

Estey Hall, 2nd Floor, Room 206  Complete the online version of the College Senior Survey (CSS). 
The survey measures student satisfaction with their educational 
experience at the University. You will receive a link at your 
ShawBears e-mail account.  
Once you have completed the semester and you have completed all requirements for clearance the Registrar’s Office, Debnam Hall, 2nd floor, (919-546-8415) will perform your final degree audit, confer your degree, and order your diploma


  • You will need to visit each of the offices listed above to be cleared.  CAPE students may call the offices to be cleared.  Once you have cleared, that office will make a note in the student information system of your status. 
  • Step #1 for prospective graduates from the CAPEs will be reported directly to the main campus library by the CAPE Directors. 
  • If you begin the process and later realize that you will not complete degree requirements on your anticipated graduation date, you will need to complete and submit a new graduation application for the subsequent semester and restart the process at Step #1. 

Graduation Clearance Process Deadlines

  • Fall 2015 Candidates – Friday, December 11, 2015
  • Spring 2016 Candidates – Monday, May 2, 2016
  • Summer 2016 Candidates – Friday, June 17, 2016

Degree Conferral Dates 

  • Fall 2015 Candidates – Saturday, January 30, 2016
  • Spring 2016 Candidates – Saturday, May 8, 2016
  • Summer 2015 Candidates – Friday, September 30, 2016

If you need a letter of completion (for an employer, graduate school, etc.) any time between the end of your finals semester and the degree conferral date, you will need to contact the Registrar’s Office at 919-546-8415.